3 NGO job openings - IMC in Japan

these are 3 positions that we want to employ national staff:

1. country representative
The Country Representative is directly responsible for the overall strategic planning, human resources, program design and implementation, program support operations, finance, administration, monitoring and evaluation supervision, expansion/development, and required reporting for the country program.

1. Program Management
• Develop country specific strategic plan and proposals for programs that will successfully transition our relief programs to early recovery and transition to more long-term development programs.
• Represent the organization and liaise with local and national authorities, UN, NGO, and donor agencies to promote the organizations programs, facilitate successful coordination of activities and ensure transparency and accountability to all stakeholders
• Participate in writing and reviewing proposal applications
• Provide technical inputs and assistance to programs with particular reference to financial management and reporting systems
• Participate in coordination meetings to ensure programs playing a vital role and to secure required support

2. Compliance
• Oversee program operations and reporting, ensuring compliance with agency policies and procedures, Donor regulations and local laws
• Monitor, evaluate and report on all program activities and progress to the central office and Donors
• Oversee the preparation of annual work plans and budgets
• Report regularly to headquarters, providing timely updates of all situational and project developments
• Create and maintain an environment that prevents sexual exploitation and abuse (SEA) of beneficiaries, by clearly defining the standards of behavior that are expected of IMC staff, as described in the organizations Code of Conduct; Ensure that mechanisms supporting these standards and principles are promoted, disseminated, and integrated into personnel requirements, and that the organizations SEA complaints procedures are in place and functioning properly.

3. Program Development
• Primarily responsible for expanding country portfolio
• Pursue new sources of donor funding and maintain adequate donor funding levels to sustain identified program and support activities
• Drafting and editing proposals
• Remaining aware of donor funding intentions

4. Human Resources
• Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
• Collaborate with security staff to maintain security of staff in the field locations
• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
• Maintain open lines of communications with all field staff

5. Training/ Capacity Building
• Determine training needs for the field staff
• Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development for expat and national staff

6. Working Relationships
• Maintain frequent communication with Regional Coordinator to ensure program activities and objectives are communicated
• Work with staff to ensure the coordination of programs
• Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings
• Interface with national government and relevant agencies to ensure mutual understanding of programs and maximize resource distribution and allocation of available funds

7. Representation
• Serve as the principal liaison with Donors and partners on matters related to the program to ensure financial and programmatic accountability to Donors
• Establish and update contact details of potential Donors and Partners in-country
• Participate in meetings and communicate relevant information to HQ
• Work with key Donor Staff to develop and maintain optimum financial and programmatic relationship
• Ensure maximum visibility of the Agency amongst the NGO community
• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

8. Security
• The Country Representative is ultimately responsible for the security management of staff, operations, assets and directs country-specific response to security threats and incidents, up to and including management of evacuation
• Monitor security level and consult with the Director of Global Security to upgrade or downgrade level
• Responsible for ensuring that Incident Report Forms are completed and submitted to HQ Security in a timely manner (within 12 hours)
• Responsible for ensuring all staff are given a security briefing, and required documentation upon entry into the country
• Ensure application and compliance of security protocols and policies
• In cooperation with the Security Coordinator, monitor the security situation and inform the HQ Security Office through weekly security reports
• Ensure that country security guidelines, SOP’s and policies are updated twice annually (July 31 and January 31) including contingency planning for evacuation, in accordance with agency protocols and respected by all staff
• Ensure adequate security funding is budgeted
• Nominate security focal points at each operational site in country
• Collect and document local security related information (social & political context, external players, presence/reasons for conflict, military developments, political economy of armed groups), and communicates to the Director of Global Security at HQ DC office
• Establish a reliable communication chain to disperse important information, whereby once the CD communicates a message, it is systematically passed on from one person to the next, with each person knowing who they are responsible for informing. (phone tree)
• Collaborate with local agencies to aid with security management
Skills & Requirements:
• 7-10 yrs of project management experience (management, planning, staff development and training skills) in emergency / development programs preferred
• Significant experience in development programs, mainly in the health field (Health policy, health reforms)
• Minimum financial management including preparing and managing budgets, banking activities, contracts and negotiations
• Experience in developing and managing procurement and logistical procedures and policies
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
• Strong writing, presentation and program development skills;
• Extensive fundraising and representational experience
• Proven capabilities in leadership required
• Strong negotiation, interpersonal and organization skills
• Advanced degree in public health preferred, will consider candidates with applicable field experience
Other Relevant Information (if applicable):
• Ability to read, write, analyze and interpret, technical and non-technical in the English and Japanese language.
• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and other related regional players
• Ability to speak Japanese language strongly preferred

2. program manager Tokyo
ESSENTIAL JOB DUTIES/SCOPE OF WORK: (Essential functions, quality/quantity expected list of marginal duties and number of national/and or expat staff supervised) Supervise program in Tokyo including 1-2 assistants and programs in Miyagi Prefecture. Develop partnerships with national agencies and NGOs to promote sustainable development in areas affected by disaster and capacity building in partner orgs. Will need to assist in writing for and reviewing proposals from prospective partners, plan activities, develop budgets and MOUs, liaise with national coordination agencies, submit activity reports. Then to supervise the programs of these partners that they follow MOUs and subagreements.
QUALIFICATIONS: (Training/education/experience/physical demands required; provide 6-8 requirements) Baccalaureate degree, experience with NGOs and understanding of Humanitarian Assistance. Also, background in Community Development, Participatory Approach, Organizational development. Public health or mental health backgrounds also helpful. Needs to be able to work with government and national agency leadership as well as community workers. Able to develop training and use consultants for capacity building

3. program officer for MH program
ESSENTIAL JOB DUTIES/SCOPE OF WORK: (Essential functions, quality/quantity expected list of marginal duties and number of national/and or expat staff supervised) · Manage and coordinate all program activities (e.g. trainings, workshops) · Assist in teaching and training activities as needed · Ensure that activities meet IMC and relevant international quality standards and requirements under the direction of the IMC Mental Health Advisor · Monitor, track and report on project activities and outcomes · Liaise with partner organizations and stakeholders for coordination of activities and information sharing · Actively participate in external meetings and contribute to working groups · Identify and develop new programme opportunities · Generate monthly report of all activities. · Ensure that IMC activities are accurately reflected and updated for external requirements · Assist with the preparation of reports, success stories/media reports, and publications
Deliverables: Submission of weekly and monthly activity reports, Assistance in the preparation of proposals, reports, and publications
QUALIFICATIONS: (Training/education/experience/physical demands required; provide 6-8 requirements)
Minimum Qualifications: Masters level degree in Social Work, Psychology or related field, Experience in project management, Willingness to travel to affected areas as needed
Skills: Fluent in Japanese (speaking, reading, writing), very good English skills, Excellent organizational and time management skills, Professionalism and very good communication and presentation skills, Excellent skills in building and maintaining relationships, Flexibility and high motivation to learn, Experience in teaching or training

For the purpose of introduction about IMC please use following:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps Japan


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